University of Wisconsin–Madison

Mailroom

The Bascom Hall Mailroom is a service provided to building occupants by the Office of the Vice Chancellor for Finance and Administration (VCFA).

The services provided by the mailroom are for University of Wisconsin – Madison business only. Please direct any questions about mail that is not for Bascom Hall to the appropriate building.

Drop-off for US Mail, Campus Mail, and Bascom Hall Mail is located in Room 100. Hours are 7:45 am through 4:30 pm Monday through Friday.

Services

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  • Addressing campus mail as specific as possible is essential for rapid campus mail delivery.   Include:
    first and last name of recipient, building, office/room number, and street address.
  • Campus mail larger than 20 pieces must be sorted by building and bundled by rubber bands by your office or department.
  • When your bulk mailing is ready, take to loading dock and call Truck Services @ 262-1574 for pick-up.
  • Call the Campus Mail Center @ 262-4254 if you are in need of interdepartmental envelopes and/or boxes/crates for campus mail delivery.

  • Bring any items needing to be mailed to Room 100. Restrictions apply as to what the mailroom can process on your behalf.
  • All envelopes needing postage require a fully completed Postage Request Form (PDF) and must be brought to Room 100 for processing.  In 2026 the Bascom mailroom will be transitioning away from processing postage. Please contact Bryan Summ for information on setting up a postage account through Campus Mail Services
  • NOTE: We cannot process international mail. All international items need to be handled through the post office.

  • Signature deliveries for Bascom occupants are signed for in Room 100. Private courier deliveries are delivered to the loading dock.
  • Please note: The loading dock is an unmonitored and unsecured area. We ask that you send a representative from your department or office to pick up your delivery in a timely fashion.
  • We do not have agreements or accounts with private couriers such as UPS and FedEx to ship items.  It is up to each department or office to set up and manage private courier services accounts.

The mailroom does not stock mailing supplies. Please request supplies directly through the respective couriers.

The mailroom is not responsible for receiving furniture or oversized items too large to handle. Request that the vendor deliver the item directly to your office or make arrangements with third party services.  If no such arrangements are made, you are responsible for items left on the loading dock and getting the items to your office.

Items too large for a campus mail inter-departmental envelope must be sent via UW Truck Service.

Call 262-1574 to arrange a pickup.  Box or seal the item(s) securely and leave them at the loading dock lined up neatly on the wall just inside the door.